Maine Town and City Clerks’ Association

The Maine Town and City Clerks’ Association (MTCCA) is an organization of municipal clerks, deputy clerks and assistant clerks throughout the state of Maine.

An association of over 800 members, the MTCCA is a professional-level affiliate group of the Maine Municipal Association (MMA).

The Maine Town & City Clerks Association is a professional organization dedicated to promoting the highest standards of professional development of municipal clerks by providing education and networking opportunities which enhance the level of service to our communities.


2020 Annual Report

Click here to download the 2020 MTCCA Annual Report.

2021 Proposed MTCCA Budget

Per administrative guidelines, the MTCCA Budget Committee has drafted the 2021 MTCCA Budget. This budget will be reviewed at the regular meeting of the MTCCA Executive Committee on Tuesday, August 18, 2020, and voted on at that meeting. The MTCCA Budget Committee encourages all voting members to review this proposed budget and send any questions, comments or concerns directly to Treasurer John Myers at within 7 business days of this posting (by August 3, 2020). Click here to view the 2021 Proposed MTCCA budget.

Maine Clerks, MMA Team Up to Create New Election, Poll Workers Website

Click here for details | Visit the website

2020 Workshop & Meeting Cancellations:

  • March 17 Records Management Workshop
  • March 24 New Clerks Workshop
  • April 7 MTCCA Board Meeting
  • May 12 MTCCA Board Meeting
  • May 13 Vital Records Workshop
  • May 19 Licensing Workshop
  • June 23 Municipal Law Workshops – Augusta and Caribou Live Feed
  • July 22 New Clerks Workshop
  • August 5 Vital Records Workshop

The New England Municipal Clerks’ Institute & Academy has been cancelled for 2020.

2020 MTCCA Training Catalog

Click here to view the 2020 MTCCA Training Catalog.

2020 MTCCA Board Meeting Schedule

Click here to view the 2020 Board Meeting schedule.

2019 Annual Report

Click here to download the 2019 MTCCA Annual Report.

Save the Date: MTCCA’s 25th Networking Day and Annual Business Meeting – 9/15/20

MTCCA May 2019 Newsletter

Click here to download.

MTCCA October 2018 Newsletter

Click here to download.


Listserv is a quick way for clerks to ask questions, share relevant information and conduct informal surveys of other clerks.

As a reminder, the group rules are as follows: please keep comments brief, to the point and professional; keep postings work-related or MTCCA or clerk association related; please refrain from posting jokes, etc. and keep discussions professional; remember if you are using your work computer, all email communications are subject to the Right to Know law; if you need to email one person, do it directly and not through the listserv system. Also – when sending an email, please list at the end of your message your name, town and email address.

For more detail information on how to send a message or how to subscribe or unsubscribe, under Member Area tab see Listserv

MTCCA – Document Share Available

Shared Documents will now be available and archived for members to review under the Member Area tab. If you wish to share documents with other Members, please email the posting to the second Vice-President. Current second Vice-President is Shelly Crosby:

New Information about Election-Workers-Reporting-and-Withholding

See New Information about Election-Workers-Reporting-and-Withholding. The paragraph under “reporting requirements” in the document addresses the withholding thresholds. Since the IRS rules govern in this area it is probably best for clerks to get this information straight from the source. You can direct questions to Bob Westhoven at the IRS. His contact info is : (207) 784-6988 or

Contact Maine Town & City Clerks’ Association:

1 (800) 452-8786 or (207) 623-8428, x2297


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