The Maine Town and City Clerks’ Association (MTCCA) is an organization of municipal clerks, deputy clerks and assistant clerks throughout the state of Maine. The MTCCA is a professional-level affiliate group of the Maine Municipal Association (MMA). There are currently over 700 members of the MTCCA. This Association is dedicated to the purposes of increasing the proficiency of Municipal Clerks and other local government officials to strengthen the quality of local government through professionalism to promote recognition of the importance of the office of the Municipal Clerk The Maine Town & City Clerks’ Association is dedicated to serving the demands of excellence in Maine’s local government and public problem solving. The Association’s principal missions are to motivate the Maine municipal clerks to become leaders in their fields of governance and to provide an educational program for the new and veteran town and city clerk to meet the highest standards of functional competence and ethical sensitivity and standards. Providing for continuing education and leadership is a fundamental objective of the Association. The goal is to provide an opportunity for pursuing professional development through training and professional interaction. The two primary functions of the MTCCA are professional development and legislative advocacy for the Clerks. The professional development programs offered include the sponsorship of a variety of educational workshops for municipal clerks, as well as a certification program to recognize excellence and achievement in the profession. The educational workshops are taught by an experienced municipal clerk, representatives from state agencies, and municipal attorneys from MMA.		Links President’s Message Executives Committees Counties History

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AWARDS

Clerk of the Year Award Established in 1991, this award is presented annually to a Municipal Clerk who is nominated by their peers, and recognizes excellence both in their contributions to their community as well as to the profession of the municipal clerk. The award is the highest honor that is bestowed upon a municipal clerk by MTCCA. The Awards Committee, made up of the previous five (5) recipients of the Clerk of the Year award, shall solicit nominations from MTCCA members.  Nominations will be submitted on the nomination form to the right.  Deadline for nominations to be submitted for six (6) weeks before the Annual Meeting. The Nominee must hold the title of Clerk for his/her municipality, be a certified Clerk of Maine and be a current MTCCA member. The Nominee must have held the position of Clerk for at least 7 years, and either have lifetime certification or be working towards re-certification or lifetime certification. The Nominee provides service and contribution beyond just that of the municipality in which he/she serves by active participation in the State and/or county clerks associations and demonstrates a socially responsible approach toward his/her community, and promotes the cause of good local government. The Nominee is recognized as a Clerk who displays characteristics of integrity and leadership, and who has received the respect and confidence of his/her peers. The Nominee has not received the Clerk of the Year Award previously. Providing additional information is encouraged but is not required. The Committee members may make individual nominations and recommend nominees during the Committee deliberations and prior year submissions will be considered upon reconfirmation from the original nominator, only if there are no qualified applicants. The name of the recipient shall not be disclosed before the awards ceremony which will be held during the MTCCA annual meeting. For further information please contact Denise Kolreg at MMA at 1-800-452-8786 or in the Augusta area at 623-8428. Additional Information: Contact Denise Kolreg at MMA at 1-800-452-8786 or in the Augusta area at 623-8428. 2011 Recipient: Twila Lycette, Lisbon Town Clerk Prior Recipients 2010 Susan Mooney, South Portland City Clerk 2009 Nancy G. Nichols, Presque isle City Clerk 2008 Yvonne ’Eve’ Wilkinson, Gouldsboro Town Clerk 2007 No Award Granted 2006 Yolande "Tody" Justice - Scarborough 2005 Lisa Goodwin - Lincoln 2004 Deanna Hallett - Hallowell 2003 Rhonda Stark - Skowhegan 2002 John Myers - Buxton 2001 Debra M. Lane - Cape Elizabeth 2000 Kathy Montejo - Lewiston 1999 Linda Cohen - So. Portland 1998 No Award Granted 1997 Linette Dostie - Waterville 1996 Barbara Martin -Berwick 1995 Ethelyn Marthia - Kennebunk 1994 Marion Noble - Wells 1993 Merton Brown - Bethel 1992 M. Robert Barter - Boothbay Harbor 1991 D. Brenda Caldwell - Gorham   Deputy or Assistant Clerk of the Year Award The purpose of the Deputy or Assistant Clerk of the Year Award is to honor and recognize a member of the Maine Town & City Clerks’ Association (MTCCA) whose work in the Clerk’s Office goes above and beyond what is required by the job title; committed to improve municipal government and their community. The award was created in 2010. Nominations will be submitted on the attached nomination form. The nominee must currently be a Deputy or Assistant Municipal Clerk, with not less than five years of experience. The nomination must be made by the Municipal Clerk in the community that the Deputy or Assistant is employed. The nominee must also be a member in good standing of the MTCCA and has not received the award previously Providing additional information is encouraged, but not required; for example, letters of recommendation, newspaper articles, service to the MTCCA, achievements and commitment to education. Nominees will be judged by the MTCCA Clerk of the Year Committee. If there is no qualified nominee the Committee may review the prior year’s applications for a qualified candidate. The award recipient will be announced at the association’s annual meeting.Deadline for nominations to be submitted for six (6) weeks before the Annual Meeting. 2010 Maine Deputy Clerk of the Year: Jeffrey Thompson, Jr., Old Orchard Beach Deputy Town Clerk Rookie of the Year Award This award will be given to a Town/City Clerk who has been in the profession for five years or less. The award is designed to recognize a new clerk who has done a particularly good job in a community and to encourage the clerk to stay in the profession. The clerk may have resolved a difficult problem, provided strong leadership during a crisis or brought new vitality and professionalism to a community. The clerk can be nominated by his or her peers, staff, citizens, or elected officials. Nominations will be submitted on the attached nomination form. Deadline for nominations to be submitted for 2011 will be Wednesday, August 3, 2011. 2011 Recipient: Kathleen Butler, Hope Town Clerk Prior Recipients 2010 - Dawn Adams, Milford Town Clerk 2009 - Betty Case, Lubec Town Clerk 2008 - Kelly Thibodeau, Saint Agatha Town Clerk 2007 - Tracey Stevens, Fairfield Town Clerk 2006 - McKenzie Clough - Tremont 2005 - April Dufoe - Town Clerk of Kennebunkport 2004 - Sarah Cunningham - Town Clerk of Windsor 2003 - Laura Bragg - Town of Lebanon 2002 - Michele Bukoveckas - Sebago Town Clerk		Links Clerk of the Year Nomination Form Deputy Clerk of the Year Nomination Form Rookie of the Year Nomination Form Ethelyn Stuart Marthia Award   Ethelyn Stuart Marthia Award Ethelyn Stuart Marthia was a magnificent individual of towering character, warming humor and a soaring soul. She was a patient mentor, willingly and endlessly sharing her many talents with Municipal Clerks. Ethelyn served Clerks in numerous capacities including President and Vice President of the MTCCA and her County Association, an effective instructor for a variety of Clerk Workshops, an active committee member on numerous County, State and National committees and she was the 1995 Maine Clerk of the Year and a Lorraine M. Fleury award recipient. Ethelyn was the Town Clerk and Assistant Town Manager of  Kennebunk. To honor the memory and legacy of Ethelyn, when deemed appropriate, the President of the MTCCA may bestow the Ethelyn Stuart Marthia award (in the form of a plaque containing “The Credo of the Clerk” authored by Ethelyn) upon a deserving Clerk that has embraced many of Ethelyn’s traits and strengths during their tenure. The President shall converse and receive consent from both the First and Second Vice President prior to issuing the award. The award recipients will be reported to the membership in the next issue of the newsletter and at the Annual Meeting. They will also be listed on the Association’s website and the Association will maintain a permanent record of all recipients. This memorial award was established in 2010. Recipients: Kathleen Montejo, Lewiston City Clerk 2011 - Linda C. Cohen, Portland City Clerk

SCHOLARSHIPS

The Bangor Daily News Scholarship may be used to attend MTCCA Title 21-A workshop, Registrar workshop or registration fee to attend the Secretary of State Election Conference and is offered to MTCCA member municipal clerks or deputy / assistant clerks. The D. Brenda Caldwell Scholarship may be used to attend any MTCCA workshops or seminars.  It is open to all Maine municipal clerks, deputy/assistant clerks; members and non-members of the MTCCA organization. The MTCCA Municipal Clerks’ Institute and Academy Scholarship Assistance is offered to MTCCA members who will be attending an Institute or Academy that has been approved by the International Institute of Municipal Clerks (IIMC). Scholarships from other resources: As a courteous to NEACTC & NEMCI and to assist Maine municipal clerks, posted is the New England Municipal Clerk Institute and Academy Scholarship application and information for further education at their sponsored institute. Offered is a three year program for municipal clerk certification, a step towards an optional master municipal clerk; and continuous education at their academy. Members of International Institute of Municipal Clerks also offer scholarships for further education. www.iimc.com .		Links Application - Brenda Caldwell Application - Bangor Daily News Application - MTCCA Application - NEACTC

CERTIFIED MAINE MUNICIPAL CLERK PROGRAM

MTCCA sponsors a program to allow Maine municipal clerks to become Certified Clerks of Maine (CCM). There are three steps to state certification: original, re-certification and lifetime. The certification status is gained through a combination of education and professional experience. On average, an original certificate can be obtained by a full-time professional Clerk in approximately five years. The re-certification must be completed within three-to-five years of receiving the original certification. The lifetime certification is eligible to Clerks who have been actively working in the profession for ten years or longer. In order to encourage professional development amongst all members of the clerk profession in Maine, the certification program is open to all Municipal Clerks, Deputy Municipal Clerks and Assistant Municipal Clerks. There are three levels of certification a Clerk can achieve under the MTCCA certification program: original certification re-certification and lifetime certification		Links Certified Clerks in Maine Nationally Certified Clerks in Maine Guidelines: Certification Testing Lifetime Certification Re-certification Certification Applications: Original Life Time Re-certification

CALENDAR YEAR 2012 TRAINING SCHEDULE

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