The Maine Town and City Clerks’ Association (MTCCA) is an organization of municipal clerks, deputy clerks and assistant clerks throughout the state of Maine.
An association of over 700 members, the MTCCA is a professional-level affiliate group of the Maine Municipal Association (MMA).
The Maine Town & City Clerks Association is a professional organization dedicated to promoting the highest standards of professional development of municipal clerks by providing education and networking opportunities which enhance the level of service to our communities.
AWARDS for 2016 Networking Day, September 13th.
Please take a moment and consider acknowledging someone for their excellence, or outstanding performance to the municipal clerk profession or their community. The nomination process is provided under AWARDS tab for Clerk of the Year; Deputy or Assistant Clerk of the Year, Rookie Clerk of the Year, and Ethelyn Stuart Marthia.
2017 Proposed MTCCA Budget
Per administrative guidelines, the MTCCA Budget Committee has drafted the 2017 MTCCA Budget. This budget will be reviewed at the regular meeting of the MTCCA Executive Committee on Wednesday, August 3, 2016, at the Maine Municipal Association, beginning at 10am, and voted on at that meeting. The MTCCA Budget Committee encourages all voting members to review this proposed budget and send any questions, comments or concerns directly to Treasurer Patty Brochu at firstname.lastname@example.org within 7 business days of this posting (by July 14, 2016). Click here to view the 2017 Proposed MTCCA budget.
Listserv is a quick way for clerks to ask questions, share relevant information and conduct informal surveys of other clerks.
As a reminder, the group rules are as follows: please keep comments brief, to the point and professional; keep postings work-related or MTCCA or clerk association related; please refrain from posting jokes, etc. and keep discussions professional; remember if you are using your work computer, all email communications are subject to the Right to Know law; if you need to email one person, do it directly and not through the listserv system. Also – when sending an email, please list at the end of your message your name, town and email address.
For more detail information on how to send a message or how to subscribe or unsubscribe, under Member Area tab see Listserv
MTCCA – Document Share Available
Shared Documents will now be available and archived for members to review under the Member Area tab. If you wish to share documents with other Members, please email the posting to the second Vice-President. Current second Vice-President email is Pat Gray at email@example.com
2016 MTCCA Board Meeting Schedule
Click here to view the 2016 Board Meeting schedule.
2015 MTCCA Awards and Stars at Networking Day
Dear Maine Clerks,
On September 10th our 2015 Maine Town & City Clerks’ Association Annual Meeting was held in Waterville in harmony with our 20th Annual Clerks’ Networking Day. There were nearly 100 Clerks in attendance, plus guests, speakers, MMA staff, and sponsors.
2015 Annual Report
Click here to download the 2015 MTCCA Annual Report.
Legislative Policy Committee Report, March 2015
The LPC Chair reviews all pending legislation on Friday of each week to see which bills affect Clerks and then sends those bills on to committee members for review. The committee meets each week by conference call on Tuesday to review all new legislation and to develop a position on each bill for MTCCA. Depending on the importance of the bill, the committee may send a survey to all Clerks via the Clerks email network for their individual views on each bill we are reviewing. Depending on the public hearing schedule for the bills, Clerks will have from 2 to 7 days to respond to the survey. We also contact legislators, MMA staff, State Agency Staff and others to answer questions for us and to help us fully understand the impact of each bill. The committee meets again the following Tuesday to examine the results of the survey and to develop testimony for the public hearing. Presenting testimony at a public hearing is a very rewarding experience.
New Information about Election-Workers-Reporting-and-Withholding
See New Information about Election-Workers-Reporting-and-Withholding. The paragraph under “reporting requirements” in the document addresses the withholding thresholds. Since the IRS rules govern in this area it is probably best for clerks to get this information straight from the source. You can direct questions to Bob Westhoven at the IRS. His contact info is : (207) 784-6988 or Robert.firstname.lastname@example.org
2015 MTCCA Budget
Click here to view the 2015 MTCCA budget.
MTCCA is now offering three of our workshops to our members as online training: New Clerks Workshop, Vital Records, Title 30A Town Meeting & Elections. Please click here for more information.